Event Rules


Entry

Attendees who have pre-registered should bring a print out of their ticket and tournaments confirmation. Use of a phone or tablet to display the confirmation is also acceptable. However please be advised that all attendees must bring valid photographic ID.

Attendees who have not pre-registered will be required to pay for entry on the door.

Upon entry, attendees will be supplied with a wristband. Attendees must wear and make visible their wristband at all times during the event. Any attendee without a valid wristband will be asked to leave immediately.

Event Entry, Spectator Entry, and Tournament Fees

Event Entry and Spectator Entry are charged as follows:

Early bird discount until 07/05/19 – Competitor weekend entry: £22.50, Spectator single day entry: £15.00

01/05/19 until pre-register period ends – Competitor weekend entry: £30.00, Spectator single day entry: £20.00

Important - Only Spectator entry options will be available on the days of the event. You will not be able to purchase Competitor entry on those days. Additionally you will not be able to add any further Tournament entries. If you intend to take part in any of the official Reflect tournament, you must purchase your Competitor entry and Tournament entry/ies before the online sales conclude (on 07/06/19).

On-the-day charges – Spectator weekend entry: £30, Spectator single day entry: £20.00

Pre-registration and all online entry sales will close on 07/06/19.

Please note - Purchasing a spectator entry means you cannot enter any of the tournaments. Only purchase of a competitor entry will mean you are eligible to take part in official Reflect tournaments.

The entry fee to each individual tournament is £10.00 (no early bird discount applies). All tournament fees will be added to the prize pot for the respective game tournament entered, with the exception of the Smash Ultimate tournament where 10% will go towards the Smash Ultimate UKIE tournament series grand prize pot.

A refund can be arranged up to the end of the pre-registration period should the purchaser request such in writing (i.e. an email from the email address submitted when originally purchasing the ticket/s). Any refund requested after the end of the pre-registration period will be at the discretion of the event organisers. Attendees will not be given tournament fee refunds on the day should they exit the tournament due to their performance, their own faulty equipment, or falling foul of the timekeeping or player behaviour rules as stated below.

Seeding

Tournaments will be seeded based upon recent tournament results and known player skill level.

The tournament organisers (TOs) will attempt to accommodate for regional placings. If the TOs are informed in good time of particular groups travelling to the event, attempts will be made to keep these parties separate from each other in the early stages of the tournament. This is not guaranteed, however, and if the TOs receive no notice of this beforehand, these players will be entered into the random draw in the same fashion as other players.

Player Cap

All official tournaments will have an initial player cap (see game specific rules below for the current caps). The event organiser reserves the right to change the cap at any time. Should there be sufficient demand and available venue space and kit, then an increase in the player cap for a specific title can be considered.

Attendee Possessions

Please note that bags, jackets, etc., cannot be stored in the main venue space. The venue provides a cloakroom facility which is recommended for use when bringing items. Attendees are responsible for their own possessions, and the event organiser accepts no responsibility for any lost, damaged, or missing items.

Additionally, for security reasons, all bags will be searched upon entering the venue. Any attendee found to be carrying an offensive item (e.g. weapon, alcohol) will immediately be asked to be leave the event and will forfeit their event entry and tournament fee/s. Security officers and cameras will be present at the venue.

Attendees are responsible for their own items of rubbish, and to ensure of their disposal in a refuse bin. Attendees risk being asked to leave the event (and forfeit any and all event entry and tournaments fee/s) should they leave ANY items of rubbish on tables, around setups, beneath chairs, etc.

Food purchased offsite cannot be consumed in the venue space. There are food options available in the hotel areas, and also nearby. Attendees found with food purchased offsite will be asked to consume their items away from the venue space.


Behaviour

Attendees are asked to behave responsibly and courteously during the event. This includes being respectful of your tournament opponents, and of your friends/team-mates/others tournament opponents.

Any attendee/s witnessed to be using threatening or offensive behaviour will immediately be asked to leave the event (and forfeit any and all event entry and tournaments fee/s). There will be a zero tolerance policy to any such behaviour at the event.

Timekeeping

In order to run a successful event across the weekend, the TOs will be adhering to a strict tournament schedule.

It is each individual players’ responsibility to know their tournament match time/s and be available at the corresponding game setups. This information will be made available in advance of the event. Players may be given some leniency if they are in multiple tournaments, but typically TOs will not wait longer than 5 minutes.

If a player does not turn up for a match, they will be disqualified and not returned their event entry and/or tournament fee/s. The TOs decision is final.

Not having a suitable controller or being involved in a casual match are not valid reasons for delaying a tournament match and will result in the same 5 minute countdown, and subsequent forfeit, that an absence would incur.

Media

Photography and filming will be taking place during this event. By your presence in the venue space, you agree that any footage or images taken may be used by the event organiser in future. The event organiser owns all copyright to images and video taken at the event, and written permission from the event organiser will need to be sought should anyone wish to use the images and/or video.

Controllers

GENERAL

Controllers are NOT provided by the event organiser. Players must bring their own, or have access to one, for use in tournament/s. A player must be ready with their controller to play their tournament match when requested by a TO. Should a player not have their controller available (e.g. it has been lent to a friend) when requested to play, then they risk falling foul of the timekeeping rules and potential disqualification.

Wireless controllers are BANNED, with the exception of the official Sony Dual Shock 4 controllers for Playstaion 4*. This is to avoid any accidental, or otherwise, disruption of games because of a wireless pad syncing issue. Turbo functions and programmable sticks are also banned, and should a player is be found to be such devices, the player will be disqualified immediately. The TO reserves the right to refuse the use of any controller should they suspect that it may potentially break event rules.

Chronus converters are not legal for tournament use. Legacy controllers and fightsticks are not allowed to be used in PS4 tournaments.

Brook converters are legal for tournament use. It is the player’s responsibility to ensure that their Brook converter is running the latest firmware to prevent time outs. Should the Brook converter time out and/or disconnect during a match they will forfeit the round.

Players are responsible for ensuring that their button setup is correct before beginning a tournament match. Matches will not be stopped or replayed if a player has forgotten to do this.

* It is the responsibility of all players in a tournament match to ensure that all previous wireless Dual Shock 4 controllers have been deleted from the console to prevent disruptions during tournament play. Should this not occur and the match is disrupted, then the pausing rules will be applied.

Pausing

If either player pauses a game at any point (please note this includes if the pause was caused by the player’s own faulty equipment, or if the player did not check their button setup before beginning the match), alert your pool judge. Once it has been checked, the player who paused the game will forfeit the round.

The other player may request to play on as normal instead, but cannot change this decision once made.

This rule is void when the pause happens during a cinematic move that would have won the round anyway, however abuse of this clause will result in a forfeit.

In the event of a pause due to players not deleting previous wireless controllers from the console before starting their tournament match, this will force the current round to be replayed.

Double KO’s/Ties

A double KO results in a point/round/game for each player.

If this takes place at a matches’ deciding point then it will be resolved as follows:

- In the event of Player A winning the first set, and the following is ended by a double KO on the deciding round, Player A would progress as the result would stand at 2-1.

- In the event of both players having won a set, prior to a decider finishing with a Double KO, then a replay of the final set will take place.

Final Decision

All final decisions and rulings are at the discretion of the TOs. Issues relating to tournament matches will be decided upon by the TO running the tournament match. If a player believes that a ruling by a TO is incorrect (only where it is not in accordance with the event’s rules terms) then they may appeal to the event organiser. If the TO decision is upheld, then this is final.

Side Tournaments

The event organiser cannot accept liability or responsibility for the organisation and running of any and all side tournaments. Players should be aware that official Reflect tournament matches will take precedence over any and all side tournament matches. Timekeeping rules, as stated above, will apply.

GAME SPECIFIC RULES

Please note that these rules can be updated and/or amended at any time in the lead up to Reflect.

STREET FIGHTER V

This tournament will be run on PlayStation 4, with double elimination pools into a double elimination bracket. The current player cap is 256.

At either player’s request, blind pick will be allowed. This request must be made to the pool Judge before the match begins.

Round time will be 99 seconds. Best of 3 rounds, Best of 3 games.

GUILTY GEAR XRD

This tournament will be run on PlayStation 4, with double elimination pools in to a double elimination bracket. The current player cap is 64.

TEKKEN 7

This tournament will be run on PlayStation 4,with double elimination pools in to a double elimination bracket. The current player cap is 256.

The tournament will be played as Best of 5 rounds, Best of 3 matches. The winners, losers, and grand finals will be Best of 5 rounds, Best of 5 matches.

MORTAL KOMBAT 11

This tournament is only open to players age 18 or over. The tournament will take place in a sectioned off area of the venue. Players must ensure that they bring valid photo ID (passport or driving licence) as proof of age.

This tournament will be run on PlayStation 4,with double elimination pools in to a double elimination bracket. The current player cap is 128.

The tournament will be played as Best of 3 rounds, Best of 3 matches. The winners, losers, and grand finals will be Best of 3 rounds, Best of 5 matches.

SMASH ULTIMATE

This tournament will be run on Nintendo Switch. The current player cap is 256.

DRAGONBALL FIGHTERZ

This tournament will be run on PlayStation 4,with double elimination pools in to a double elimination bracket. The current player cap is 128.

The tournament will be played as best of 3 matches.

STREET FIGHTER III: 3RD STRIKE

This tournament will be taking place in the over 18 area of the venue. As such, all players must be aged 18 or over in order to take part in this tournament. Players must ensure that they bring valid photo ID (passport or driving licence) as proof of age.

This tournament will be played with a double elimination tournament format. The player cap is 64.

Round time will be 99 seconds.

Best of 3 rounds, Best of 3 games.

SUPER STREET FIGHTER II: TURBO

This tournament will be taking place in the over 18 area of the venue. As such, all players must be aged 18 or over in order to take part in this tournament. Players must ensure that they bring valid photo ID (passport or driving licence) as proof of age.

This tournament will be played on arcade boards, with a double elimination format. The player cap for this tournament is 64.